Content production requires a lot of time, effort, and coordination between various team members, and third parties. If you’re not using the right tools, the process can quickly become a real headache. With digital asset management (DAM) software, you can streamline your content production process and make the process a whole lot easier for yourself and your customers when creating and publishing content.
Digital asset management (DAM) software involves a system designed to manage files and materials associated with your content production workflow, from start to finish. DAMS can be used to store and organise everything from research materials to finished products, and it can be used by everyone on your extended team, from writers to editors to publishers. There are many benefits of using DAM software for content production, which we will explore in more depth below. But first, let's look at how DAMS platforms work and how they can help streamline your content production process.
How Does Digital Asset Management Software Work?
DAM software applications are designed to centralise files associated with your content production in one easy-to-access location – usually stored on a cloud-based server accessible from any Internet-enabled device. This means that instead of having files scattered across different HDDs, email accounts, devices, and cloud drives, everyone in the value chain can easily find whatever files and resources they need, at the time they need it.
DAM software are typically cloud-based, subscription-based systems, which means that they can be accessed from anywhere in the world with an internet connection. This is ideal for remote teams or businesses with customers and publication partners in different locations.
In addition to being able to access files from anywhere, digital asset management software also makes it straightforward to share files with anyone on your team, making collaboration faster and more effective. Share files securely with anyone on your team, no matter where they are located. You can also set permissions so that only certain people have access to certain files, maintaining confidentiality and accountability throughout the workflow.
Now that we've covered the basics of how DAM software applications work, let's look at some of the specific benefits of using this type of software for content production.
1) Increased Efficiency:
Any form of media content involves the use of digital assets. Therefore, having an easy way to find and edit these assets is essential to avoid delays in the system and publication bottlenecks. Many businesses waste significant time (and money) trying to locate assets on disconnected devices that could be located in seconds with a DAM software platform.
One of the biggest benefits of using digital asset management software is that it increases efficiency by allowing you to automate workflows. For example, you can set up alerts so that you are notified every time a asset is changed or updated. This allows you to keep track of changes across the value chain and ensure that everyone on your team is always working with the most up-to-date versions of your files.
2) Automate Workflows:
Once someone uploads an asset, everyone else can access this version asset from whatever device they are using. There will be no more need for back-and-forth emails between your team, slowing down your workflow.
Digital asset management software can also help you automate some of the more tedious and time-consuming data administration aspects of your content production workflow, such as file transfers and approvals. By automating these manual, low-value processes, you’ll be able to focus on more important tasks and get your content published faster and more cheaply.
3) Improved Collaboration:
DAM software allows anyone of your team to access your assets any time or anywhere. This means you can work from anywhere with ease, reducing the need for physical meetings and phone calls, and improving collaboration between your team members.
As we mentioned before, a big benefit of DAM software platforms is that they make it easy to share files – securely – with anyone on your team, no matter where they are located in the world, without resorting to email transfers. This improved collaboration potential can help reduce mistakes, duplications, and misunderstandings – avoiding critical files going missing, and it can help improve the overall quality of your outputted content.
4) Greater Safety And Security:
DAM software can keep content safe and secure from unwanted eyes through strong encryption and cyber security protocols. When content is secure, you, your stakeholders, and your customers can rest easy sending content across various networks and connection types between your team members without the fear of prying eyes.
Most DAM software platforms offer secure cloud-based file storage and transfer options so that you never have to worry about losing important data or information due to platform crashes, lost emails, accidental deletions, or other technical issues.
What Next?
In the digital publishing world, content is king. Quality content is what keeps advertisers and customers coming back for more, and it is what drives new readers to your site or publication channels in the first place. That's why it's so important to have a safe, fast, and efficient system in place that can help you produce quality content quickly and efficiently. And that's where digital asset management software comes in. For more information about Papermule and our digital asset management solutions, please call +44 1379 650330 or click here to send us a message.
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